Planning events in the world of academia requires a balance of protocol, tradition, and the occasional costume. As event planners, we have the opportunity to provide unparalleled customer service and an unforgettable experience for every event guest. You may on occasion, find your unit or department hosting VIP guests that require a certain level of recognition or ceremony. Below are some campus resources to contact early for help in the invitation process and when hosting your event.
Arizona Board of Regents
The Executive Office of the President serves as the University of Arizona’s liaison to the Arizona Board of Regents. Senior Vice President and Chief of Staff of the University, Jon Dudas works directly with ABOR and the Regents. To invite a Regent to your event, please contact Jael Walker, Senior Executive Associate to Jon Dudas. You will need to provide a concise introduction about the event and copies of the invitation (either printed or electronic) for routing.
Office of Government & Community Relations
The Office of Government and Community Relations works with all levels of elected and appointed officials, government agencies and tribal nations, along with their staff to serve the interests of the University of Arizona. Inquire with the appropriate office when inviting elected officials to your event or hosting their visit on campus.
Whether hosting the Regents, tribal leaders, or an elected government official at your event, please contact the Presidential Events & University Ceremonies team to discuss ways to make their visit a memorable one. In addition, there is a selection of protocol books available for check-out that may help guide your planning efforts. Feel free to stop by the Presidential Events & University Ceremonies office for these resources. Please call (520) 626-4349 or email email@example.com.
Protocol & Etiquette Resources
The U.S. Flag
- Learn about the American Flag and How to Display It
- U.S. Flag Protocol (history of the Flag, practices and observances appropriate to its display)
4 USC Ch. 1: THE FLAG, From Title 4—FLAG AND SEAL, SEAT OF GOVERNMENT, AND THE STATE
- Correct on Campus - Ideas and protocol for campus events planners
- Robert Hickey's Blog on Names, Titles & Forms of Address
- The Emily Post Institute Attire Guide: Dress Codes from Casual to White Tie