University of Arizona colleges, departments and outreach programs produce hundreds of special events each year. Whether you are an event manager or you wear multiple hats and are tasked with planning an event, the following campus resource information is designed to assist you.
Getting Started
- Event Outline Template
- Basic UA Event Planning Checklist
- UA DRC Planning Universal Access for All Events
Finding a Venue
- UA Room Scheduling
View list of spaces here - University of Arizona Student Unions
- Old Main, Silver & Sage
- UA Mall Scheduling
- Arizona Athletics-Eddie Lynch Pavilion and Jim Click Hall of Champions
- Environment and Natural Resources 2 Building (ENR2)
- Health Sciences Innovation Building (HSIB)
- Biosphere 2 Conference and Retreat Center
- Washington, D.C. Center for Outreach & Collaboration
Inviting Your Guests
- Invite Attendees and Manage Event Registration with Trellis Events Management (requires access provisioning and training)
- Invite the Campus Community by Adding your Event to the University Calendar
- Inviting the UA President to your Event
- Inviting the Provost to your Event
- Inviting the UA Foundation President to your Event (for development-related events)
Food & Beverage
- Arizona Catering & Events Company
- Catering Waiver
- UA Alcohol Permit Application
- University Catering and Alcohol Service Policies
University Services for Your Event
There are many departments at the University that can help you with your event.
- FM Equipment Rentals & Special Event Services (tables, custodial, grounds, etc.)
- Parking & Transportation Services
- UAPD Special Event Staffing
- UA Standby Emergency Medical Services (UAEMS)
- Photography Services - UAHS BioCommunications
- Audio Visual Services - UAHS BioCommunications
- UA Fast Copy & Design - Student Union
- Students for Sustainability - Waste Reduction
- Guidelines for Contracting with Hotels
Other University Resources & Info
These additional resources may also be useful for your event.
- First Amendment Guidelines - Dean of Students Office
- Requesting the UA Pep Band to perform at your Event
- Requesting UA Mascots and Cheerleaders at your Event
- Request to Promote your Event through UA Social Media
- Interactive and Print Maps of Campus
- Marketing, Branding & UA Communications
- Visit Tucson