University of Arizona colleges, departments and outreach programs produce hundreds of special events each year. Whether you are an event manager or you wear multiple hats and are tasked with planning an event, the following campus resource information is designed to assist you.
Getting Started
- Event Brief Template
- Basic UA Event Planning Checklist
- UA DRC Event Planner's Checklist for Planning Accessible and Inclusive Events
- COVID-19 Event Guidelines
Finding a Venue
- UA Room Scheduling
- University of Arizona Student Unions
- Old Main, Silver & Sage
- UA Mall Scheduling
- Arizona Athletics-Eddie Lynch Pavilion and Jim Click Hall of Champions
- Environment and Natural Resources 2 Building (ENR2)
- Health Sciences Innovation Building (HSIB)
- Biosphere 2 Conference and Retreat Center
Inviting Your Guests
- Invite Attendees and Manage Event Registration with Trellis Events Management (requires access provisioning and training)
- Invite the Campus Community by Adding your Event to the University Calendar
- Inviting the UA President to your Event
- Inviting the Provost to your Event
- Inviting the UA Foundation President to your Event (for development-related events)
Food & Beverage
- University Catering and Food Service Policy
- Student Unions - Arizona Catering Company
- Student Unions - Cake Order Form
- UA Alcohol Policy & Permit
- Approved Catering Vendors and Bartenders List
University Services for Your Event
There are many departments at the University that can help you with your event.
- FM Equipment Rentals & Special Event Services (tables, custodial, grounds, etc.)
- Parking & Transportation Services
- UAPD Special Event Staffing
- UA Standby Emergency Medical Services (UAEMS)
- Photography Services - UAHS BioCommunications
- Audio Visual Services - UAHS BioCommunications
- UA Fast Copy & Design - Student Union
- Students for Sustainability - Waste Reduction
Other University Resources & Info
These additional resources may also be useful for your event.